6 Technology Tools Every Business can Use in HR

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HR and accounting are the only departments that lacked eventful digitization over the last decade. Accounting moved to macro development to offer a solution for many of the tedious tasks, but the HR department lacked the applicability of new automation techniques. The HR department has to juggle between various information that ranges from hiring, a new joiner’s documentation to employees on their notice period. The amount of information an HR has to deal with is just overwhelming for any physical resource, but now we have the tools.

The need for tools will differ based on the industry and resource level; the challenge is an identification of the areas. We have identified 6 business tools that can target different areas of the process,

1. Human Resource Information System (HRIS) or Human Resource Management System (HRMS)

Human resource departments have loads of information to deal with input, store, and track. Organizations are most commonly using this information to keep track of their different employees and organize this information with the help of HRMS. An HRMS tool can be one of the best friends of the HR department. It organizes and stores varied data about the employees, which includes schedules, attendance records, overtimes, leaves, and many other reporting data.  

Human Resources Information System (HRIS) offers better data-driven solutions that allow businesses to craft in-depth reports for the purposes of audits.

Most of the HRMS offerings such as Workday and Paychex act as an HR’s central platform bringing diverse data in an integrated and customized fashion. HR’s central platform offers modules or integrations that allow HR to access payroll services, benefits management, and performance evaluations.  

2. Performance solutions

Employees want to be appreciated for every hour they have put into work and for an extra initiative that they have taken. Performance evaluations are one of the most imperative aspects that businesses need to focus on today for better evaluation of what they have done over time. Performance evaluation is not just a single objective meeting wherein a supervisor comes and interviews the employees about various things that they do and how they can be improved. The goals and objectives discussed in this meeting should be a set benchmark that an employee needs to achieve, which needs to be tracked and revisited continuously throughout the year by the HR. HR can even provide the managers with complete tools to track their staff members’ performance throughout the year, make notes, and send feedback to respective employees, and keep track of employee activity, making it easier to convey the right solutions. Many HRMS and payroll solutions such as ADP come with a customizable performance review module.

3. Recruitment solutions

Recruitment solutions streamline the hiring process by reducing the impediments of finding candidates. Most of the businesses look to form a talented team, but from a varied background, which makes it a challenge for the recruitment team to find the right candidates for the role. Even posting jobs, sorting through different resumes, and accepting applications can be very tedious tasks. Thereon scheduling interview rounds and managing candidates at each stage can be overwhelming for any recruitment team.

There are tools available that can solve various problems associated with recruitment for small businesses, putting less stress on the resources. Many recruitment solutions are geared toward the bigger companies to manage the large volume of applicants, while small businesses might need to invest in more toned down and a less-expensive product with fewer capabilities depending on the hiring products.     

4. Benefits management

Payroll services that are more robust assist you in managing various benefits that include vacation time, including managing all the employee benefits with paid time off, health insurance, workers’ compensation, retirement plans, and various other perks. Chen Amit, CEO of a Payment Solutions Company Tipalti, said in a statement that one of the best decisions his company has taken is outsourcing the benefits management. It’s actually a baseline for many businesses that are on par with the benefits because the employee looks for different options. The perks need to be more than a standard setup of insurance. A complete benefits management solution should be able to reduce various operational footprints of the business.

5. Payroll management

Payroll processing is a very laborious task. Therefore, for any business to sync the process payroll management, it needs to invest in an online payroll service. The solution automatically calculates deductions and paid offs and tracks paychecks. Some of the tools even allow the users to file and pay payroll taxes and report new hires to the Internal Revenue Service (IRS). AI technology is widely being implanted in the payroll systems to automate the payment process for many of the employees in the business.

6. Engagement tools for employees

Employee engagement is one of the highest priorities for the businesses, with today’s tech tools that can monitor every organization’s culture, giving better insights into employees’ wants. Businesses need to invest in better applications that can provide positive feedback about organizations while getting insights on what the employees want. You Earned It, one of the engagement tools for employees, recognizes employees doing exceptional work and even conditional manages the company values.

Employees’ opinions and the subject matter of their internet need to be managed for the better performance of the company. The company needs to invest in growth and toward the continuous performance improvement of employee engagement in all activities.

Conclusion

The challenge for businesses is to bring HR solutions that reduce the turnaround time for data and provide insights to their respective HR departments. The HR department is facing market disruption from the innovation technology that many businesses are using to entice employees from other companies. Thus, even the HR departments need constant technology updates to bring the best employees in the current setup of the process. The constraint of the solution varies for every office’s HR department. 

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